Virtual Assistant Services
for Data & Admin Work.
ExtractHelp's Virtual Assistant team handles your data entry, research, admin, CRM updates, and document processing — so you can focus on what grows your business.
Your Dedicated Remote Team That Keeps Work Moving
Running a business means wearing too many hats. Between managing emails, updating your CRM, entering data, and doing research — your core work suffers. That's exactly where ExtractHelp's Virtual Assistant service comes in.
We provide highly skilled, AI-assisted virtual assistants who take over your repetitive, time-consuming operational tasks — delivering output that is clean, accurate, and ready to use.
Quick answer: A dedicated virtual assistant service pairs you with a trained, vetted remote professional who manages your inbox, calendar, CRM, and admin tasks as an extension of your team — not a freelance marketplace listing. ExtractHelp assigns your VA within 24 hours, with a full NDA for confidentiality.
- Dedicated VA assigned to your project within hours
- Trained in tools like HubSpot, Salesforce, Notion, Trello & more
- NDA on request and strict data confidentiality
- Flexible capacity — scale up or down as needed
- Direct communication via email, Slack, or WhatsApp
Everything You Need to Delegate
From one-time research tasks to ongoing operational support — our virtual assistants are trained, reliable, and AI-equipped.
Data Entry Services
Fast, precise, and structured data entry into any platform — CRM, spreadsheets, databases, or custom software. Every record verified before delivery.
Explore ServiceInternet Research & Summarization
In-depth web research on competitors, markets, companies, contacts, or any topic — delivered as clean summaries, reports, or structured spreadsheets.
Explore ServiceAdmin Task & Email Management
Take control of your inbox. We sort, label, draft responses, schedule meetings, and handle calendar management — keeping you organized and on track.
Explore ServiceCRM Data Management
We keep your CRM healthy — importing contacts, updating deal stages, removing duplicates, enriching records, and maintaining pipeline accuracy at all times.
Explore ServiceDocument Processing
Convert PDFs to spreadsheets, extract data from invoices, process contracts, and reformat unstructured documents into clean, usable data files.
Explore ServiceAI-Assisted Task Automation
For repetitive VA workflows, we layer in AI tooling to accelerate throughput — delivering faster, consistent results without sacrificing accuracy or human review.
Get a QuoteFrom Request to Delivered — In 5 Simple Steps
We've designed a frictionless workflow so you can delegate fast and get results faster.
Share Your Task
Tell us what you need via our contact form, email, or WhatsApp. Include your deadline and preferred format.
We Assign Your VA
A dedicated virtual assistant is matched to your task within hours based on skills and availability.
Task Execution
Your VA begins work immediately with AI-assisted tools. You receive real-time progress updates throughout.
QA Review
Every deliverable goes through a quality check — verified for accuracy, completeness, and correct formatting.
Delivery & Support
You receive the final output and 48-hour post-delivery support for any revisions or follow-up tasks.
Built for Businesses That Can't Afford Mistakes
Our virtual assistant team isn't a generic freelance pool. Every VA is trained in data accuracy, tool proficiency, and professional communication — backed by process, not promises.
Confidential Handling
We sign an NDA whenever you need one, and your business data stays confidential.
Fully Customizable Workflows
No rigid packages. We adapt to your tools, formats, naming conventions, and business processes exactly.
Dedicated Project Manager
A single point of contact manages your VA team, communicates updates, and ensures deadlines are met.
Performance Reporting
Receive detailed task completion reports, accuracy metrics, and time-tracking summaries on every project.
Who Uses Our Virtual Assistant Service?
From solo founders to enterprise teams, businesses across every industry rely on ExtractHelp VAs to handle their operational workload.
Sales & Outreach Support
Keep your pipeline clean and your reps focused on closing — not admin work.
- CRM contact data entry & cleanup
- Lead list building & qualification
- Prospect research before calls
- Follow-up email drafting & scheduling
Product & Catalog Management
Handle the behind-the-scenes tasks that keep your store running smoothly.
- Product listing data entry
- Competitor price research
- Inventory spreadsheet management
- Customer review monitoring
Research & Reporting
Free your strategists from manual work so they can focus on campaigns.
- Market & audience research
- Competitor analysis reports
- Content calendar data entry
- Performance data compilation
Property & Lead Management
Maintain clean property databases and follow up with leads without lifting a finger.
- MLS data entry & property research
- Lead qualification & CRM updates
- Appointment scheduling support
- Document & contract processing
Talent Research & Admin
Source candidates faster and manage your hiring pipeline without the bottleneck.
- LinkedIn candidate research
- Resume screening & data entry
- Applicant tracking updates
- Job posting management
Operational Back-Office
When you wear every hat, let us take the administrative ones off your hands.
- Email inbox management
- Vendor & supplier research
- Data entry & spreadsheet work
- Meeting notes & documentation
Our VAs Are Trained On Your Stack
No onboarding friction. Our team works natively in the platforms your business already uses.
Transparent, Flexible Pricing
No hidden fees, no lock-in contracts. Pay per project or scale with a retainer — your choice.
- Up to 5 hours of tasks
- 1 task type (e.g., data entry)
- CSV / Excel delivery
- Email support
- 24-hour turnaround
- 1 free revision
- Up to 20 hours of tasks
- Up to 3 task types combined
- CSV / Excel / Google Sheets
- Priority WhatsApp support
- 72-hour turnaround
- Free revisions
- QA accuracy report included
- Unlimited tasks & volume
- Dedicated VA team (2–5 VAs)
- All task types covered
- Dedicated project manager
- Same-day turnaround
- CRM integration & automation
- Weekly performance reports
Proof before you pay
See the data before you decide
We build a free sample to your exact requirements, so you can check the fields, formatting and accuracy yourself before you order. Client feedback is published on the platforms where clients hired us.
Frequently Asked Questions
Everything you need to know before getting started with our Virtual Assistant service.
Our VAs are trained across data entry, web research, email and inbox management, CRM updates, document processing, product catalog management, competitor research, scheduling, and more. If in doubt, contact us and we'll confirm before you commit.
Most projects are initiated within 2–4 hours of your order and payment confirmation. Standard tasks are delivered within 24 hours. Large-scale projects are scoped individually — we'll give you a clear timeline upfront.
Absolutely. We sign an NDA before work begins whenever you need one. Your data is never shared with third parties and is handled only by the assigned VA team. We follow strict data handling protocols at all times.
Yes. Many clients work with us on a monthly retainer where we provide a dedicated VA team for ongoing tasks. This is ideal for businesses needing consistent operational support — we scale capacity up or down as your needs change.
We offer free revisions until the work matches what we agreed. If we still can't meet your requirements after a free fix, we refund the part we couldn't deliver.
Our VAs work natively in Salesforce, HubSpot, Zoho, Pipedrive, Notion, Airtable, Trello, Asana, Google Suite, Microsoft 365, Slack, and more. If you use a platform not listed, just ask — we're adaptable.
We communicate via email, WhatsApp, or Slack — whichever you prefer. You'll have a dedicated project manager as your single point of contact who provides updates and coordinates the VA team on your behalf.
We deliver in your preferred format — CSV, Excel (XLSX), Google Sheets, PDF, or directly imported into your CRM or database. Just tell us what works best for your workflow and we'll match it exactly.
Ready to Delegate & Scale?
Stop spending your most valuable hours on repetitive tasks. Let ExtractHelp's Virtual Assistant team handle it — accurately, reliably, and on time.