Admin Task &
Email
Management
Stop drowning in inboxes, scheduling, and repetitive admin work. ExtractHelp's expert virtual assistants handle your email management, calendar scheduling, data entry, and daily administrative tasks — so you can focus on growing your business.
Your Complete
Admin & Email
Solution
Our professional virtual assistants manage every aspect of your administrative workflow — from sorting your inbox to coordinating your calendar — with the precision and reliability of a full-time in-house employee, at a fraction of the cost.
Quick answer: Admin and email management is the outsourcing of inbox handling, calendar coordination, and routine administrative tasks to a dedicated virtual assistant who works as an extension of your team. ExtractHelp assigns your VA within 24 hours and includes a full NDA for confidentiality.
Everything We Take Off
Your Plate
A comprehensive suite of admin and email management services, handled by skilled virtual assistants who work as a seamless extension of your team.
- Read & triage all incoming emails
- Draft replies using your voice & templates
- Label and organize by category or priority
- Unsubscribe from junk and spam
- Flag urgent items for your attention
- Schedule and confirm meetings
- Send reminders to all attendees
- Reschedule & handle cancellations
- Block focus time & buffer slots
- Sync Google Calendar, Outlook & more
- CRM contact creation and updates
- Data entry from forms, documents & emails
- Duplicate record detection & cleaning
- Spreadsheet formatting and organization
- Export & import data between systems
- Create & format Word/PDF documents
- Organize digital file structures
- Process and route invoices
- Transcribe audio, video & handwritten notes
- Compile weekly and monthly reports
- Draft and send follow-up emails
- Track unanswered messages and threads
- Manage client onboarding communication
- Coordinate with vendors and partners
- Handle queries on your behalf
- Set up and maintain task lists in Trello/Asana
- Monitor project deadlines and milestones
- Prepare daily/weekly status updates
- Coordinate between departments or freelancers
- Research and gather information on demand
From Onboarding to
Seamless Daily Support
Getting started is simple. We set everything up, learn your workflow, and begin delivering results from day one — no long onboarding delays, no steep learning curves.
Built Different.
Deliver Different.
We're not a generic VA marketplace. Every assistant is trained, vetted, and monitored for performance. You get a reliable professional — not a gamble.
We Work With
Every Tool You Use
No learning curve required from your side. Our VAs are trained on all major email, calendar, CRM, and project management platforms — ready to plug in and work from day one.
Clear Deliverables
Every Single Day
No guesswork. Every task completed is logged, documented, and reported — giving you complete transparency into everything your VA handles on your behalf.
Transparent Pricing.
Zero Surprises.
Choose the plan that fits your workload. All plans include a dedicated VA, daily reporting, and direct communication access. Upgrade or cancel anytime.
- Up to 500 emails managed / month
- Calendar scheduling (5 days/week)
- Up to 100 data entry records
- Daily email summary report
- Email & WhatsApp support
- 40 hours VA time / month
- Unlimited email management
- Full calendar & scheduling management
- Unlimited data entry & CRM updates
- Document creation & filing
- Follow-up email management
- Daily + weekly performance reports
- Priority support — Slack/WhatsApp/Email
- 80 hours VA time / month
- Full-time dedicated VA (160+ hours)
- Multi-inbox & team email management
- End-to-end project coordination
- CRM system admin & automation
- Custom workflow setup & SOPs
- Dedicated account manager
- Fast replies
Proof before you pay
See the data before you decide
We build a free sample to your exact requirements, so you can check the fields, formatting and accuracy yourself before you order. Client feedback is published on the platforms where clients hired us.
Frequently
Asked
Questions
Everything you need to know before getting started. Can't find your answer? Reach out directly — we reply within 1 business day.
Absolutely. We sign a full NDA before any work begins. Your VA is given role-based, limited access only to what is required for their tasks. All communication is encrypted and we follow strict data security protocols to protect your business information at all times.
Most clients are up and running within 24 hours of placing an order. We schedule a brief onboarding call, collect your requirements and preferences, assign your dedicated VA, set up access, and begin immediately. No weeks of delay.
We work with Gmail, Google Workspace, Microsoft Outlook, Microsoft 365, Yahoo Mail, Zoho Mail, and any web-based email platform. We also integrate with CRMs that have built-in email tools like HubSpot and Salesforce.
Yes. During onboarding, we learn your communication style, tone, and any specific preferences or templates you use. Your VA will respond to emails in a way that sounds exactly like you — clients will never know the difference.
Yes, absolutely. You can communicate with your dedicated VA via WhatsApp, Slack, Email, or any platform you prefer. We also provide a daily summary briefing so you always know what has been handled, flagged, or is awaiting your input.
Scaling is simple and instant. You can upgrade your plan, add more hours, or request additional VA support at any time. There's no long-term contract — just flexible, scalable support that grows with your business needs.
We offer a free consultation call to discuss your needs and show you exactly how we work. You can also view sample deliverables and case studies on our website. For new clients, we often complete a small test task to demonstrate our quality before full engagement.
Stop Doing Admin.
Start Growing.
Outsource your admin and email management to ExtractHelp and get hours back every week to focus on what actually moves the needle.