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Keep your CRM clean, complete, and revenue-ready. ExtractHelp handles every aspect of CRM data — from entry and deduplication to enrichment, organization, and ongoing maintenance — so your team always works with accurate, up-to-date records.
Records Cleaned
80,000+ this monthDuplicates Removed
12,400 mergedMost businesses unknowingly operate on outdated, duplicate-filled, and incomplete CRM data. Bad data leads to failed email campaigns, lost deals, and wasted sales hours. ExtractHelp transforms your CRM from a liability into your sharpest revenue tool.
Your team contacts the same lead twice, wastes time, and damages brand credibility.
Outdated contact data kills deliverability rates and lowers sender reputation.
Empty CRM fields mean blind spots in segmentation, reporting, and personalization.
Hours spent on data entry instead of high-value sales and marketing activity.
From one-time cleanup to ongoing 24/7 management — we handle every layer of your CRM data with precision and speed.
Accurate manual and automated data entry for contacts, companies, deals, and custom fields into your CRM — formatted exactly to your schema and naming conventions.
Intelligent identification and merging of duplicate records across your entire CRM — preserving the best data from each record while eliminating clutter and confusion.
Every email address, phone number, and contact field verified against real-time databases — bounced emails removed, invalid phones flagged, and records validated before delivery.
Fill in missing fields automatically — job titles, company size, industry, LinkedIn profiles, and firmographic data appended to existing records from verified sources like Apollo and LinkedIn.
Smart segmentation of your contacts by industry, company size, geography, purchase stage, or any custom criteria — enabling targeted campaigns and sharper sales focus.
Recurring daily, weekly, or monthly CRM management — new records added, outdated contacts updated, lapsed leads re-enriched, and health scores reported automatically.
A proven 6-step process that delivers clean, enriched, and organized CRM data — every single time.
Tell us which CRM platform you use (HubSpot, Salesforce, Zoho, Pipedrive, etc.), the scope of records, and exactly what you need cleaned, enriched, or managed. We'll handle the rest.
We run a comprehensive audit of your existing CRM database — identifying duplicates, missing fields, invalid contacts, mislabeled records, and structural inconsistencies before touching anything.
Duplicates merged, invalid emails removed, phone numbers formatted, blank fields flagged — every record brought to a clean, consistent baseline using both automation and manual review.
We append verified data to incomplete records — job titles, company info, LinkedIn URLs, industry tags, phone numbers, and email addresses sourced from Apollo, LinkedIn, and other verified databases.
Records sorted by industry, company size, geography, deal stage, or any custom taxonomy you define. Lists built and tagged for immediate use in your sales and marketing workflows.
Clean CRM delivered with a detailed health report. Ongoing maintenance plans available — weekly or monthly updates, new record imports, and continuous quality monitoring.
We've cleaned and managed over 1 million CRM records for businesses across 50+ countries. Our processes are battle-tested, GDPR-compliant, and optimized for every major CRM platform.
Get Started TodayAll data handling follows GDPR guidelines. We never scrape private or protected data and maintain strict NDA confidentiality on every project.
Most CRM projects delivered within 2–3 business days. Rush delivery available for urgent requirements. You always know your deadline before we start.
Every project assigned a dedicated manager who keeps you updated throughout — no guessing, no chasing. Clear communication at every step.
Every delivery comes with a full CRM health report — showing what was cleaned, enriched, merged, and the before/after data quality comparison.
HubSpot, Salesforce, Zoho, Pipedrive, Monday.com, Airtable, and more — we work inside your platform or deliver import-ready files.
Dual-layer quality control: automated tools catch patterns at scale, human reviewers catch the edge cases. 98.4% accuracy guaranteed.
Weekly or monthly CRM maintenance — new leads added, old contacts refreshed, reports delivered. Your CRM stays clean permanently.
Delivered as direct CRM import files (CSV, XLSX, or JSON) pre-formatted to match your exact field mapping. Zero reformatting needed.
No matter which CRM your business runs on — we manage it. Our team is trained on every major platform and can work directly inside your system or deliver import-ready files.
Every CRM management project includes a complete package — not just the cleaned data, but the reports, support, and documentation you need to stay confident in your records.
Fully cleaned and deduplicated CRM export (CSV / XLSX / JSON)
Verified email addresses with validity status per contact
Enriched fields — job titles, company, industry, LinkedIn URL
Segment-ready contact lists based on your criteria
Before & after CRM health comparison report
Duplicate merge log with full audit trail
Import-ready file formatted for your exact CRM field mapping
7-day post-delivery support for questions or revisions
PROJECT SUMMARY
80,000 records processed · 12,400 duplicates merged · 3,200 emails verified · 18,500 fields enriched · Delivered in 48 hours
Whether you're a SaaS startup or a large enterprise — if you have a CRM, we can make it work harder for you.
Keep trial leads, active users, and churned customers segmented and enriched for targeted re-engagement campaigns.
Maintain clean prospect databases, enriched decision-maker contacts, and organized pipeline records for maximum close rates.
Organize property leads, buyer/seller contacts, and agent records — deduplicated and enriched with current contact data.
Manage practitioner databases, patient contact lists, and referral networks with GDPR-compliant data handling.
Clean customer purchase histories, segment buyers by behavior, and enrich profiles for personalized marketing automation.
Organize student leads, alumni contacts, and enrollment records with complete field data for outreach campaigns.
Maintain clean prospect lists, verified advisor contacts, and organized client records for compliant data-driven outreach.
Build a clean CRM foundation from scratch or tidy up messy early-stage data before scaling your sales operations.
ExtractHelp cleaned our entire 80,000-contact HubSpot CRM — removed 14,000 duplicates, verified all emails, and enriched missing fields. Our email deliverability shot from 71% to 96% in one week. Absolutely worth every penny.
We handed over a chaotic Salesforce instance with 50,000+ records. ExtractHelp returned it in 48 hours — perfectly segmented, enriched with firmographic data, and import-ready. Our sales team's efficiency doubled overnight.
We now have a monthly maintenance contract with ExtractHelp. Every Monday, our Zoho CRM is refreshed with clean data. New leads enriched, old contacts updated, and a health report in our inbox. It runs like clockwork.
No hidden fees. No surprises. Choose a plan that matches your CRM size and requirements.
Small teams & one-time cleanup
Growing teams & enrichment needs
Large databases & ongoing management
We support all major platforms including HubSpot, Salesforce, Zoho CRM, Pipedrive, Monday.com, Airtable, Keap, ActiveCampaign, and more. We can also work with any custom CRM or spreadsheet-based system — just share your format during onboarding.
You can share via a secure Google Drive link, Dropbox, email, or a CRM export file. We sign NDAs before any data is shared and handle all information with strict confidentiality. We never store your data after delivery.
Standard projects (up to 50,000 records) are delivered within 48–72 hours. Larger enterprise databases are scoped individually. Rush delivery is available for urgent requirements — just let us know at the time of order.
Data enrichment means we append missing information to your existing records — including job titles, company name, industry, employee count, LinkedIn profile URL, phone numbers, and verified email addresses. We source this from Apollo, LinkedIn, Hunter.io, and other verified databases.
Yes — all our data management processes comply with GDPR regulations. We handle only publicly available or client-provided data, never scrape protected or private sources, and maintain strict confidentiality under NDA on every project.
Absolutely. We offer recurring monthly CRM maintenance plans — new records added, old contacts refreshed, duplicates monitored, and a health report delivered every cycle. This is ideal for active sales teams generating new leads continuously.
We deliver in CSV, XLSX, or JSON — whichever format your CRM needs for import. We pre-map fields to match your exact CRM schema, so you can import directly without any reformatting. We also offer to upload directly into your CRM upon request.
Join 500+ businesses that trust ExtractHelp to keep their CRM data clean, complete, and conversion-ready. Book a free consultation today — no commitment required.